Privacy Policy

SCHOLARLY SOFTWARE INC.

Last Updated October 14, 2026

Scholarly Software, Inc. (“Scholarly,” “we,” “us,” or “our”) provides faculty information software to colleges, universities, and other academic institutions. This Privacy Policy describes how we collect, use, and disclose Personal Information in connection with our websites, including scholarlysoftware.com (the “Site”), our marketing activities and events, and our business relationships with institutions and their personnel. “Personal Information” means information that identifies, relates to, or could reasonably be linked to an individual.

1. Scope; Institutional Customer Data

Institutions license the Scholarly platform (the “Platform”) and determine what faculty and institutional information is submitted to the Platform. This Privacy Policy does not apply to information we process through the Platform on behalf of an institution (“Customer Data”), which is governed by our agreement with that institution. If you use the Platform through your institution, please direct questions or requests about your information to your institution. We do not use Customer Data to train artificial intelligence models, and our agreements with third-party AI service providers prohibit those providers from using Customer Data to train their models.

2. Information We Collect

We collect Personal Information in the following ways:

Information You Provide. We collect Personal Information you provide when you request a demonstration, contact us, subscribe to updates, register for a webinar or event, provide a testimonial, or apply for a position with Scholarly. This information typically includes your name, work email address, job title, institution, and the contents of your message.
Information Collected Automatically. When you visit the Site, we and our service providers and partners automatically collect certain device and usage information through cookies and similar technologies. This information includes your IP address, browser type, pages viewed, referring page, and general location derived from your IP address.
Business Contact Information. We maintain contact information for individuals at customer and prospective customer institutions, such as administrators, project leads, and billing contacts, in order to manage those relationships. We obtain this information from you, from others at your institution, or from publicly available sources, such as institutional websites, and from business contact databases.

3. How We Use Personal Information

We use Personal Information to:

respond to inquiries and provide demonstrations, webinars, and events;
send marketing communications about Scholarly and our products and services;
manage our relationships with customer and prospective customer institutions;
operate, secure, and improve the Site;
publish testimonials and case studies with your permission;
evaluate applications for employment;
comply with applicable law and protect our legal rights; and
carry out other purposes described at the time of collection or with your consent.

We do not sell or rent Personal Information to third parties.

4. How We Disclose Personal Information

We may disclose Personal Information as follows:

Service Providers. We disclose Personal Information to service providers that perform services on our behalf, such as hosting, email delivery, customer relationship management, and analytics. Our service providers are permitted to use Personal Information only to perform services for Scholarly.
Advertising and Analytics Partners. Our analytics and advertising partners, such as Google and LinkedIn, may collect device and usage information through cookies and similar technologies on the Site. These partners use the information they collect to provide analytics services and to measure and serve our advertisements, including on other websites. Section 5 explains how to opt out.
Event Co-Hosts. When we co-host a webinar or event with an institution or other organization, we may share registration information with the co-host.
Legal Requirements. We may disclose Personal Information where required by law or legal process, or where necessary to protect the rights, safety, or property of Scholarly or others.
Professional Advisors. We may disclose Personal Information to our lawyers, auditors, insurers, and other professional advisors in connection with the services they provide to us.
Business Transfers. We may disclose or transfer Personal Information in connection with, or during negotiations of, a merger, acquisition, financing, or sale of all or part of our business.
With Your Consent. We may disclose Personal Information to other parties at your direction or with your consent.

5. Cookies and Similar Technologies

Some cookies are necessary for the Site to function. Other cookies help us understand how the Site is used or support our advertising, as described in Section 4. You may opt out of non-essential cookies at any time through the Privacy Options link at the bottom of the Site or through your browser settings. The Site does not currently respond to browser “Do Not Track” signals.

6. Third-Party Services

The Site may contain links to third-party websites and services, such as webinar platforms and social media sites. Information you provide to those services is governed by their own privacy policies.

7. Marketing Communications

You may unsubscribe from marketing emails at any time by using the link included in each email. Even if you opt out, we may continue to send you service-related communications, such as messages relating to your institution’s account.

8. Data Retention

We retain Personal Information for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by law.

9. Data Security

We maintain reasonable administrative, technical, and physical safeguards designed to protect Personal Information. More information about our security program is available in our Trust Center at trust.scholarlysoftware.com.

10. International Users

Scholarly is based in the United States, and we process and store Personal Information primarily in the United States.

11. Your Privacy Rights

Depending on where you reside, including in California and other states with comprehensive privacy laws, you may have the right to:

know what Personal Information we have collected about you and how we use and disclose it;
access or obtain a copy of your Personal Information;
correct inaccurate Personal Information;
delete your Personal Information; and
opt out of the sale or sharing of Personal Information or its use for targeted advertising.

To submit a request, email privacy@scholarlysoftware.com. You may also opt out of advertising cookies through the Privacy Options link on the Site. We may need to verify your identity before responding. You may designate an authorized agent to submit a request on your behalf. We will not discriminate against you for exercising these rights. If we decline your request, you may appeal by replying to our response.

12. Children’s Privacy

The Site is not directed to children under 16, and we do not knowingly collect Personal Information from children under 16.

13. Changes to This Privacy Policy

We will post any update to this Privacy Policy on this page and revise the “Last Updated” date above. If we make material changes, we will provide notice on the Site or by other appropriate means.

Certain customer agreements reference or attach a prior version of this Privacy Policy. For those agreements, the prior version continues to apply as provided in the applicable agreement.

14. Contact Us

If you have questions about this Privacy Policy or wish to submit a request, please contact us at privacy@scholarlysoftware.com or write to Scholarly Software, Inc., 2150 W. 29th Avenue, Suite 520, Denver, Colorado 80211.