Let’s face it—most faculty information systems feel like they were designed against faculty members. Endless clicks, rigid data models, and tedious data entry leave everyone frustrated. That’s why Scholarly set out to build something different: a flexible, AI‑native platform that captures every dimension of faculty work—without wasting valuable time.

In the eight‑minute deep‑dive above, Scholarly co‑founder and CTO Kelly Sutton walks through our approach to activity tracking—from lightning‑fast data entry to powerful workload analytics. Below is a quick recap of the highlights.

1. A Scholarly Profile as Flexible as Your Institution

Every faculty member receives a Scholarly Profile—a set of fully customizable tabs and tables that can mirror any activity taxonomy, whether you’re a liberal‑arts college, engineering school, or a large medical school.

• Configure teaching, research, service—or create entirely new pillars.

• Rename fields, reorder columns, or hide data points in seconds.

• Add rich metadata and file uploads to any record. There's no file size limit nor file type restrictions.

2. Remarkably Fast Data Entry (AI Paste Included)

Our philosophy is simple: the less time faculty spend in software, the better. Scholarly streamlines data entry in three ways:

• System Integrations: Pull courses, publications, grants, and evaluations directly from SIS, PubMed, Web of Science, or any institutional API.

• AI Paste: Copy a BibTeX entry, a PDF citation, or even a chunk of CV text—Scholarly parses it automatically into structured fields. 100 publications in one click? Yes, really.

• Bulk Editing: Update, feature, or tag dozens of records at once.

We know that a faculty information system is less useful if it's difficult to get data into the system. There's multiple paths to ingest data quickly and accurately on Scholarly.

3. Get Data Out Just as Easily

Need a CV in the institution’s bespoke Word template? Download any profile as a perfectly formatted DOCX, complete with letterhead and section ordering. Scholarly acknowledges that the Word document serves as the lingua franca of higher ed. For Scholarly to be loved by faculty, it needs to work well with Microsoft Word.

4. Workload Points & Equity at a Glance

Assign arbitrary workload points to any activity—courses, committees, mentorships, presentations—and instantly surface:

• Department‑wide workload distribution charts

• Faculty‑level drill‑downs (e.g., “Why does Dr. King have 60 presentation points?”)

• Custom formulas that map to collective bargaining agreements

With Scholarly, it’s never been easier to verify equitable loads

5. Seamless Flow into Reviews & Promotions

Annual evaluations, promotion dossiers, tenure reviews… they all pull directly from the Scholarly Profile, so faculty enter data once and Scholarly handles the rest.

Ready to See More?

This concludes the deep dive into faculty activity tracking and reporting with Scholarly. If you’d like a personalized demo—or have questions about integrating with your existing systems—you can request a demo from the Scholarly team and we'll get in touch.