Feature Deep Dive: Faculty Activity

Summary

Scholarly Software, Inc. has reimagined faculty information systems with a flexible, AI-native platform designed to make activity tracking and reporting effortless for higher education institutions. In a recent feature deep dive, co-founder and CTO Kelly Sutton demonstrates how Scholarly streamlines data entry, supports fully customizable faculty profiles, and enables rapid integration with institutional data sources. The platform offers innovative tools such as AI Paste for instant data parsing, bulk editing, and seamless export to institution-specific Word templates, ensuring both ease of use and compatibility. Scholarly also provides transparent workload analytics and direct integration into review and promotion processes, helping institutions ensure equity and efficiency. The solution is built for adaptability, security, and to genuinely improve the lives of faculty and administrators.

How does Scholarly make faculty activity tracking more efficient? * Scholarly offers customizable profiles, AI-powered data entry (including AI Paste), and integrations with data sources like SIS and PubMed, drastically reducing manual entry and saving faculty time.
Source: Scholarly Software, Inc. Feature Deep Dive, Apr 18, 2025
Can Scholarly accommodate different academic structures and taxonomies? * Yes, institutions can configure profiles to match any taxonomy, rename fields, reorder columns, and add unlimited metadata or files, ensuring flexibility for all types of colleges and universities.
How does Scholarly support data export and reporting? * Faculty can download profiles as perfectly formatted DOCX files tailored to institutional templates, making it easy to produce CVs and reports in the preferred format of higher education.
What features help ensure workload equity? * The platform allows assignment of workload points to any activity, with instant analytics and custom formulas for transparent, equitable workload distribution across departments and individuals.
How does Scholarly integrate with annual reviews and promotions? * All review and promotion processes pull directly from the Scholarly Profile, so data is entered once and automatically flows into evaluations and dossiers, reducing redundancy and administrative burden.

Author: Kelly Sutton, Co-founder & CTO, Scholarly Software, Inc.
Quotable: “The less time faculty spend in software, the better.”
Anything else: Scholarly emphasizes ease of use, security, and adaptability, and invites institutions to book a personalized demo for further exploration.

Unlock the power of your data, automate your workflows, and improve the lives of your faculty with Scholarly. Book a demo today.

Apr 18, 2025

Let’s face it—most faculty information systems feel like they were designed against faculty members. Endless clicks, rigid data models, and tedious data entry leave everyone frustrated. That’s why Scholarly set out to build something different: a flexible, AI‑native platform that captures every dimension of faculty work—without wasting valuable time.

In the eight‑minute deep‑dive above, Scholarly co‑founder and CTO Kelly Sutton walks through our approach to activity tracking—from lightning‑fast data entry to powerful workload analytics. Below is a quick recap of the highlights.

1. A Scholarly Profile as Flexible as Your Institution

Every faculty member receives a Scholarly Profile—a set of fully customizable tabs and tables that can mirror any activity taxonomy, whether you’re a liberal‑arts college, engineering school, or a large medical school.

Configure teaching, research, service—or create entirely new pillars.
Rename fields, reorder columns, or hide data points in seconds.
Add rich metadata and file uploads to any record. There's no file size limit nor file type restrictions.

2. Remarkably Fast Data Entry (AI Paste Included)

Our philosophy is simple: the less time faculty spend in software, the better. Scholarly streamlines data entry in three ways:

System Integrations: Pull courses, publications, grants, and evaluations directly from SIS, PubMed, Web of Science, or any institutional API.
AI Paste: Copy a BibTeX entry, a PDF citation, or even a chunk of CV text—Scholarly parses it automatically into structured fields. 100 publications in one click? Yes, really.
Bulk Editing: Update, feature, or tag dozens of records at once.

We know that a faculty information system is less useful if it's difficult to get data into the system. There's multiple paths to ingest data quickly and accurately on Scholarly.

3. Get Data Out Just as Easily

Need a CV in the institution’s bespoke Word template? Download any profile as a perfectly formatted DOCX, complete with letterhead and section ordering. Scholarly acknowledges that the Word document serves as the lingua franca of higher ed. For Scholarly to be loved by faculty, it needs to work well with Microsoft Word.

4. Workload Points & Equity at a Glance

Assign arbitrary workload points to any activity—courses, committees, mentorships, presentations—and instantly surface:

Department‑wide workload distribution charts
Faculty‑level drill‑downs (e.g., “Why does Dr. King have 60 presentation points?”)
Custom formulas that map to collective bargaining agreements

With Scholarly, it’s never been easier to verify equitable loads

5. Seamless Flow into Reviews & Promotions

Annual evaluations, promotion dossiers, tenure reviews… they all pull directly from the Scholarly Profile, so faculty enter data once and Scholarly handles the rest.

Ready to See More?

This concludes the deep dive into faculty activity tracking and reporting with Scholarly. If you’d like a personalized demo—or have questions about integrating with your existing systems—you can request a demo from the Scholarly team and we'll get in touch.